During a county commission meeting Thursday morning, commissioners apprehensively approved a pay increase from $8.50 per hour to $8.75 for a part-time employee in the County Collector's Office.
The collector requested the increase, commissioners said, because it was originally supposed to be $8.75.
"This comes up almost every time," said Northern District Commissioner Norvelle Brown. "I think we need to talk to the elected officials ... it's got to be done ahead of time. There's a certain procedure that they need to follow."
Brown stated there are procedures that are not being followed, and Southern Commissioner Monte Fenner echoed that sentiment.
"My feeling, it should be in the budget," he said. "It's not in the budget, there's just a total amount. I would think there would be a total breakdown of hourly wage in the budget."
They agreed to amend the amount retroactively from Oct. 29. However, if funds are not in the collector's budget, the office will have to search for funds elsewhere.
Commissioners also plan to speak with the County Collector's Office after they received a notification from Midwest Computech, the company that monitors courthouse and justice center computers. The notification stated service requests were not being made via the electronic customer portal.
In an Oct. 23 meeting, commissioners and Midwest representatives agreed providing electronic service tickets would be more time efficient. It immediately creates a record of each service request and also allows commissioners to monitor costs. Midwest Computech spoke with each office holder and provided them with training opportunities.
"We had some guidelines set up, but the guidelines apparently are not being followed by some of the elected officials," Brown said.
"This is county equipment," Fenner added. "Part of what we feel like our job is, is to keep on top of (that)."
Thursday was a full morning for commissioners, who also changed an ordinance regarding the Saline County Historical Preservation Commission. The commission currently has five members, who are appointed by the commission, however hasn't been able to hold a quorum in past months. Missouri Department of Natural Resources Certified Local Government Coordinator Jo Ann Radetic stated they could increase the number of board members if they officially amended the ordinance.
During the meeting, commissioners approved that change. They appointed Jessica Goodman to the board, who has been attending meetings as an advisory member. A second member will hopefully be appointed next week.
"We have to meet quarterly," Fenner said. "This group has been meeting monthly. (Radetic) said we're about the only county that does that. She said this group has been very active."
In other news, the county will no longer deduct employees' payments for certain ancillary products and services offered by their insurance company, Blue Cross Blue Shield of Kansas City.
"Since we have had such a small ... usage, effective Jan. 1, we will no longer allow payroll deductions, with the exception of vision, dental or life," Brown said.
Insurance companies will notify employees directly, who can be billed directly. The only change is it won't come through the county's system. County Clerk Debbie Russell explained those opportunities are still available without a lapse in coverage.
Commissioners also approved allowing Girl Scouts to set up luminaries around the courthouse square from Dec. 22-25.
The next regular meeting is scheduled at 9 a.m. Wednesday, Dec. 21.
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Update: County commissioners learned tax paperwork was received by the Missouri Department of Revenue on Tuesday, Nov. 13. It had to be received by Friday, Nov. 16, in order for the out-of-state use tax, approved by voters Nov. 6, to become effective Jan. 1, 2013.